Welcome to the 2019 Exhibitor Kit

THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW.

 

The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.

***REMINDER: You must purchase electrical for your booth display through ShowTECH.***

2019 Show Hours:   

  Exhibitor Access:
Friday, October 1812:00 pm - 9:00 pm8 am
Saturday, October 1910:00 am - 9:00 pm9 am
Sunday, October 2010:00 am - 6:00 pm9 am

Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with your exhibitor badge.

Exhibitor Warning

We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services and Micro Media Techno Zone - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information. 

We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant
Mandatory Forms   Exhibitor Kit   Exhibitor Badges
Facility Form   Move In/Out   Marketing Ops
Decorator Form   Show Hotel   Insurance
Contact Us   Food Sampling   Parking
Questions    Booth Awards   Scam

Show Facility

Edmonton Expo Centre
7515 – 118 Avenue NW
Edmonton, AB T5B 4X5

SHOW OFFICE

Hall C Show Office
(effective October 16 – 21, 2019)

1.780.378.8901

SHOW FLOOR PLAN

2019 Edmonton Fall Home Show Floor Plan


*Marketplace Events Team is ONLY at this location during the week of the Show: Wednesday, October 16 - Monday, October 21, 2019.

Please note that the Exhibitor's Lounge in Room #202 will be setup as a quiet room for exhibitors to use if needed, however, there will not be any food & beverage service.

HOW-TO SET UP YOUR COMPANY'S EXHIBITOR LISTING

 

To upload your company's online exhibitor listing please follow the instructions CLICK HERE.

 

REQUIRED READING & FORMS

2019 Rules and Regulations

2019 EFHS Show Checklist

FormDetails

Deadline

Exhibitor Badge Order FormAll Exhibitors need to display their badge on show days to gain admittance to the show floor.Replacements are $10 each if badge is lost or left in booth. Badges are to be picked up during move-in onsite at the Hall C Show office.Sept 27, 2019
Exhibitor Listing InstructionsYou will not be listed on our website as an exhibitor unless you submit your listing.Click the link to the left for detailed instructions.October 4, 2019
Contest FormsAny company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval.October 4, 2019

Other important documents:

2019 EFHS FAQ

2019 EFHS Directory of Services

2019 EFHS Must Do's

If you plan on shipping any materials to the show, please ensure all pieces have a shipping label on them.

BOOTH GUIDELINES

Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Edmonton Expo Centre's standards:

*SOIL/GARDEN DISPLAYS*
Displays containing soil, mulch or similar materials must use a fire retardant protective coating such as plastic to protect the floor and all facility equipment. Please note that additional cleaning charges may apply.

*SIGNAGE & BANNER HANGING*
Any signs/objects over 20 lbs. must be pre-approved by ShowTECH.

EXHIBITOR GUEST TICKETS

Order your exhibitor guest tickets (VIP tickets) at a discounted rate to give to friends, family, current customers, prospective customers or whoever you wish. To place an order, please fill out the Exhibitor Ticket Order Form then scan and email to Sarah.

TRANSPORTATION & CUSTOMS FORMS

Davidson & Sons is our official transport carrier and customs broker for the event. 
Please click on the links below for any forms you may need.

Transportation & Customs Order Form
Canada Customs Invoice

SHOW INSURANCE

Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Sarah to keep on file before October 4, 2019

2019 EFHS Certificate of Insurance Form

We also require that we are on your policy as additional insured:

MARKETPLACE EVENTS LLC

MacLeod Place II
306, 5940 MacLeod Trail SW
Calgary, AB  T2H 2G4 

If this coverage is not part of your existing policy Hub International is happy to assist any exhibitors looking to purchase Show Insurance:
Temporary HKMB Insurance - Order Here ($125)

ELECTRICAL|HOUSEKEEPING|PLUMBING|INTERNET

CLICK HERE FOR A DIRECTORY OF SERVICES

Facility Services, Edmonton Expo Centre

Services through Edmonton Expo:

  • Edmonton Expo Map
  • Events Safety Compliance Policy for Show Managment & Exhibitors
  • Internet Order Form
    The Edmonton EXPO Centre is pleased to announce our new partnership with Freeman Audio Visual.  Freeman has played a significant role and been a valued partner with the Edmonton Economic Development Corporation (EEDC) at the Shaw Conference Centre for many years and we are excited to welcome them to the Edmonton EXPO Centre.

    Freeman joins us as a preferred supplier for all Audio-Visual Services, and as an exclusive supplier of all Internet and Phone Services.

    A Canadian company with 60 years of experience providing quality audio visual services, Freeman has skills, knowledge and ingenuity that you can trust. We are proud to partner with a service provider that has the same dedication and enthusiasm that we do when it comes to putting on unforgettable events.  

    As the exclusive supplier for all Internet Services, Freeman will work with all events on your wired and wireless internet needs, as well as phone lines and faxes.  

    Please direct all inquiries to:
    Simon Hollington-Sawyer
    Cell: 587-336-6413
    Simon.hollington-sawyer@freeman.com
    https://freemanav-ca.com/


ShowTECH 
2019 ShowTECH Exhibitor Order Forms
2019 ShowTECH ONLINE Ordering

Deadline for ShowTECH discount: Thursday, October 3, 2019


Services Available:
  • Signage Hanging
  • Electrical
  • Ceiling Lighting
  • Floor Lighting
  • Plumbing
  • Compressed Air/Natural Gas
  • Telecommunications



GES Decorator Services
2019 GES Order Forms
2019 GES ONLINE Ordering 

Deadline for GES discount: Friday, October 4, 2019

Services Available:

  • Booth Cleaning
  • Furnishings (tables, chairs, etc.)
  • Carpet & Under-Padding
  • Specialty Furnishings
  • GEM Exhibits and Accessories (booths)
  • Signs and Graphics
  • Plants
  • Installation and Dismantling Labour
  • In-Booth Forklift Service

TRAFFIC DRIVERS

Extra Marketing Application
Extra Traffic Drivers
Online Web Banner/Eblast Inclusion Spec Sheet

Web Button: Increase traffic to your website with our free online button linking your customers to discount tickets at the show. Let us know when our web button is posted, and we will mail you 10 free tickets to the show.
Deadline: Friday, September 27, 2019

Follow These Easy Steps:
  1. Right click on button (below) and save
  2. Load image onto your website
  3. Set up hyperlink so jpg image links through to our website: www.edmontonfallhomeshow.com
  4. Email your website link to Sarah Carr along with your mailing address

19 EFHS Web Button

Call us if you have any problems or if you want to discuss any other easy cross-traffic drivers.

EXHIBITOR MOVE IN AND MOVE OUT

Move-In Schedule:
Move-in Schedule

No persons under the age of fifteen (15) may be present on the show floor, or back of house areas, during Move In, Move Out, or while heavy machinery is operating
 
Move-Out Hours:
Sunday, October 20, 2019          7PM - 10PM (one hour beginning at 6pm is needed for aisle carpet removal)
Monday, October 21, 2019          8AM - 12PM

 

Removal or dismantling of exhibits or exhibit materials will NOT be permitted before 7PM on Sunday, October 20, 2019. Any exhibitors found dismantling or removing items from their booth prior to 7pm may be subject to a $500 fine.

    PARKING

    • Exhibitor Parking
      Pre-purchase your parking pass through Edmonton EXPO Centre and Showpass HERE. The event parking pass is $14 per event day with pre-purchase ONLY.

      Exhibitor Parking passes will be sold onsite during move-in at the 79 st booth. All Show Management Staff, Exhibitors, Deliveries, etc. enter the grounds via 79th Street. **Cash is NOT accepted for parking services**

      Note: Exhibitors MUST park in the West Lot or in the Angled Exhibitor Parking behind the halls - subject to availability. Click here for the map.
      Exhibitors MUST enter through the 79 St. & Borden Park Road entrance via 112th Ave. 
      Parking Pass MUST be scanned upon both entry & exit. 
      Parking Pass MUST be displayed and clearly visible on front dash at all times.

     

    Can exhibitors purchase parking passes onsite?

    Exhibitors can purchase an event parking pass at the 79 Street entrance during move in only.

    Exhibitors who have not purchased a pass during move in will need to pull a ticket and pay the daily $15 guest rate which does not include in/out privileges.

    What happens if an exhibitor enters through a public entrance?

    Exhibitors are welcome to enter through the public guest entrances (116 Ave North, 116 Ave South and 73 Street) but will be required to pull a ticket and pay the $15 per day guest rate which does not include in/out privileges. Please click here for our parking map.

    What payment types are accepted?

    We will have credit/debit payment options available at every pay station inside the Edmonton EXPO Centre as well as at the exit gate. For Guest Parking Lots - There will be one pay station that will accept cash transactions located beside the Hall F Show Office. Please see the attached map for all pay station locations throughout the Edmonton EXPO Centre.

    Overnight and Parking Trailers?

    No overnight parking in the angled parking spots. Vehicles will be towed. Trailer parking has been moved to the south east lot. NO longer at the giant slide area.

     

    CLICK HERE for the parking map.

    SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS

    Edmonton Food Sales - Sampling Application Form
    Alberta Health Services Vendor Notification - Included in Edmonton Expo Food and Beverage Sales & Sampling Form
    Alberta Health Services Vendor Package -
    Included in Edmonton Expo Food and Beverage Sales & Sampling Form

    Please note the following information:  
    The following are required to fill out sales and sampling applications

    • Any vendor that is selling food or beverage meant for consumption on site
    • Any vendor that is sampling any kind of edible product

    The following are required to notify Marketplace Events so that we can notify Alberta Health Services

    • All perishable items meant for consumption off site

    The following are not required to fill out the sales and sampling application

    • Spices
    • Commercially packaged products i.e. jams, coffee, tea, non-hydrated soups, energy bars, weight loss products
    Using propane? If so, you MUST abide by all parameters in the Propane Use Health & Safety Document

    HOTEL INFORMATION

    Chateau Lacombe Hotel
    10111 Bellamy Hill
    Edmonton, AB T5J 1N7

    Exhibitor Block Online Booking 

    Guest may also call the hotel direct and book under the Edmonton Fall Home Show Guestroom Block
    Block Code : 

    Direct Tel: 1-780-428-6611
    Toll Free: 1-800-661-8801 

    Self Parking and Breakfast are included with your booking.

    **Please note that guests can only book rooms online that are blocked for this group. 
    If a guest requires pre/post dates or an upgraded/different room type, they will need to call in to our reservations department to book the room.**

    Deadline: Sunday, Sept 15, 2019

    Below is a list of hotels in Edmonton listed by: cost, distance (from the Edmonton Expo Centre) and guest rating. All of the information below is from expedia.ca and is subject to change without notice. 

    Edmonton Hotels by COST
    Edmonton Hotels by DISTANCE
    Edmonton Hotels by RATING

    BOOTH AWARDS & TIPS!

     Each year, the Edmonton Fall Home Show awards seven exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.

    Best In Show Regardless of size, this booth displays the most unique display and design of any other in the show. 
    Best Large SpaceBest booth 400 square feet or larger
    Best Medium SpaceBest Booth between 200 - 399 square feet
    Best Small SpaceBest Booth between 100 - 199 square feet
    Rookie of the YearRegardless of size, this brand new company has taken the initiative to design their space in a manner that truly sets them apart from other new companies.
    Nailed it!Regardless of size, this booth has just overall nailed it at the show!
    Best Marketing PartnerRegardless of size, this company has taken the initiative to promote the Edmonton Fall Home Show
      
    Things we look for:
    • Meeting basic booth standards/expectations – height, signage, flooring, layout, etc 
    • Full floor covering (no subfloor, concrete or terracover exposed) and quality of floor covering 
    • Hard wall display (not mandatory but helps in the presentation of a professional display)
    • Signage and signage quality
    • No exposed studs or wiring (inside and outside booth)
    • Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
    • Wall quality – no visible damage
    • Creativity and thought evident in booth design

    2019 EFHS Booth & Exhibiting Tips
    2019 EFHS Booth Design Guidelines 

    CONTACT


    Kirk MacDonald, Exhibit Sales Consultant (Companies A - E)
    KirkM@mpeshows.com  1.866.941.0673 ext. 202

    Bryan Andrews, Exhibit Sales Consultant (Companies F-P, #'s)
    BryanA@mpeshows.com  1.800.633.8332 ext. 229

    Alex Black, Exhibit Sales Consultant (Companies Q - Z)
    AlexB@mpeshows.com  1.866.941.0673 ext. 213

    Sarah Carr, Operations | Show Administrator
    SarahC@mpeshows.com 1.866.941.0673 ext. 212

    Jo Parish, Operations Coordinator
    JoanneP@mpeshows.com 1.866.941.0673 ext. 235

    Kristy Cairns, Show Manager

    KristyC@mpeshows.com  1.800.633.8332 ext 231